Ysleta Independent School District

Ysleta Independent School District

2008 - 2009

Technology Hardware and Acquisition Standards

Subcommittee Members:

Mitch Webb, T.I.S Services & Support Supervisor
Ron Livermore, Coordinator of I.T. Initiatives
Doug Chamlee, T.I.S Network Services Manager
Zenith Borrego, Library Network Specialist
Ben Perez , T.I.S Network Systems Engineer
Revised June 02, 2008

Technology Hardware and Acquisition Standards

Effective Date: June 02, 2008


YISD Vision Statement

All students who enroll in our schools will graduate from high school, fluent in two or more languages, prepared and inspired to continue their education in a four year college, university or institution of higher education so that they become successful citizens in their community.

 
 
Technology Vision

All Ysleta I.S.D. personnel will integrate current technology, electronic resources, tools and methods ethically and effectively to ensure that all students achieve the superior technology enriched education necessary to succeed in our global society.
 
 
Benefits of Standards

The benefits of standards come from the district’s ability to negotiate volume pricing, decrease acquisition processing costs, decrease support and training costs by supporting fewer systems, improve the district’s ability to share data and applications and increase end-user availability due to faster resolution of common purchasing problems. A strong implementation of standards results in lower total costs and support costs per user.

The district Technology Committee has determined that hardware standardization is necessary for high quality support, compatibility and cost effectiveness. With the increasing use of technology and resources, it has become impossible to support the varied computers, printers, servers and other technology adequately.
Revised June 02, 2008
Back to top

Technology Hardware and Acquisition Standards

Effective Date: June 02, 2008

TOOL DESCRIPTION BEST USE
Desktop Computer A non-portable, full-size, full-featured computer that comes in a variety of models. It has a full-featured operating system that runs local. A desktop computer may include an all-in-one unit or a tower and monitor. Available in both Windows and Macintosh platforms. Multimedia labs, video production, journalism and specialized non-standard applications (ie. Desktop publishing, multimedia software, Tech Apps courses). Appropriate for learning centers (mini-labs) in the classroom as well.
Laptop Computer A small, portable, notebook-sized computer. It has a full-featured operating system that runs local. Available in both Windows and Macintosh platforms. A logical choice for a wireless computing environment, one-to-one computing and teacher laptops. Ideal for limited space situations.
Mobile Lab (aka Computers On Wheels or COWs) A wireless, portable group of laptops (usually between 15 and 30). They have a full-featured operating system that runs local. Available in both Windows and Macintosh platforms. Mobile cart for security, connectivity, storage and charging is necessary. Perfect for increasing technology integration within the curriculum. With a mobile lab, campuses may increase access to technology. Also appropriate for training. Mobility lends itself to increased classroom access and multiple training opportunities. Requires lower infrastructure requirements to deploy (ie. Single Ethernet drop and fewer electrical outlets). Doesn’t require additional, specialized furniture.
Laser Printer A printer designed for high volume and high use, usually lasts much longer and requires less servicing. Networkable, thus fewer printers are needed. It costs less per page to print and the quality of printing is higher. Any office or class requiring high volume or numerous users. Small to large work groups or individuals requiring high volume printing.
• Any English Classroom
• At-risk centers
• All labs
• Administrative Offices
Revised June 02, 2008
Back to top

Technology Hardware and Acquisition Standards

Effective Date: June 02, 2008

Mandatory Guidelines
  • Bids should be solicited from companies based on the attached new hardware standards.
  • Purchases can be customized to meet specific needs but cannot go below the minimum hardware standards set by YISD.
  • The Campus Technologist (CT) of each school shall make recommendations to the campus administrator on computer purchases to ensure standards have been met before a purchase order is approved.
  • Inkjet printers will no longer be purchased or supported by the district. Printer Standards
  • Mobile computer labs (aka Computers On Wheels or COWS) will follow the standards as specified in the laptop standards section. All COWS should use the current 802.11g wireless standard. Laptops
  • All future computer server purchases must be approved by the TIS networking department. Contact the Network Services Manager (ext. 41065) for server purchases.
  • Computer lab hardware purchases (Desktop vs. Thin Client) should be dependent on the applications to be run.
  • All computer hardware purchases must include a minimum 3-year warranty.
  • New computers purchased must have a network adapter, either physical (RJ45) or wireless (802.11g) or both.
  • Donated equipment will not be accepted by YISD unless it meets all minimum standards.
  |   Purchasing Procedures   |   Purchasing Checklist   |   Desktop Computers   |   Laptops   |   Printers   |  
If you have any questions, please contact:
  • Doug Chamlee, Network Manager - (915)434-1065
  • Ben Perez, Network Services Manager - (915)434-1069
  • Mitch Webb, T.I.S Service and Support Supervisor - (915)434-1015
  • Dr. Ron Livermore - (915)434-0683
  • Zenith Borrego, Library Network Specialist - (915)434-0679
    Alternate contacts:
    • Martha Chacon, Secretary - (915)434-1000
    • Vivian Ramos, Secretary - (915)434-1064
    • Jessie McGrane, Secretary - (915)434-0680
Revised June 02, 2008
Back to top

Technology Hardware and Acquisition Standards

Purchasing Checklist

Prior to ordering new technology hardware or software, you must address the following:

ITEM YISD Support
Power
  • Proper power outlets
  • Proper voltage
  • Proper load capacity
Facilities and Construction (434-0100)
Design
  • Sufficient and appropriate furniture
    • Labs require specialized furniture
  • Sufficient space
    • Meets ADA, OSHA and YISD standards
  • Physical Security
    • Must be installed/purchased to protect the equipment
  • Locks
  • Secure whiteboards and other portable equipment
  • Bags for laptops
Facilities & Construction (434-0100)
TIS (434-1000) or IT (434-0680)
Network
  • Network connections are available for new equipment
  • There are sufficient ports available in the room
  • There are sufficient ports available on the switch. Utilize switches, NOT HUBS. Not devices that would act as a router.
  • Wireless Access Points should meet minimum standards of 802.11g but cannot be integrated into T.I.S. Network Services.
TIS (434-0100)
Professional Development
  • Provide appropriate levels of training necessary to support overall program
IT (434-0680)
Sustainability
  • Budget annual recurring costs, repair costs, licensing fees and supplies necessary for sustainability
TIS (434-1000) or IT (434-0680)

Revised June 02, 2008
Back to top

Implementation of Technology Hardware and Acquisition Standards
Back to top

Desktop

Minimum Hardware Standards



When requesting a price quote from Dell computers, ask the sales representative for the current Microsoft Office license price. This should be no more than $60.00 at the time of this posting.

Desktop Computers - Apple OS
CPU Intel Core 2 Duo
Speed 2.4 GHz
Memory 2 GB
Video RAM 128 MB
Operating System Mac OS 10.5
Optical Drive CD-RW/DVD-RW Super Drive
Network Card 10/100
Mouse Optical
Warranty 3 years
Desktop Computers - Windows Systems
CPU AMD Athlon/Athlon X2/Phenom
Or
Intel Core 2 Duo/Intel Core Quad
Speed AMD - 2.1 GHz/Intel - 2.2 GHz
Memory 2 GB
Video RAM 256 MB
Operating System Windows XP Professional/Windows Vista Business
Optical Drive CD-RW/DVD-RW Combo Drive
Network Card 10/100
Mouse Optical
Warranty 3 years
Revised June 02, 2008
  • Donated equipment will not be accepted by YISD unless it meets all minimum standards.
Back to top

Laptop

Minimum Hardware Standards
Laptops - Apple OS
CPU Intel Core 2 Duo
Speed 2.1 GHz
Memory 2 GB
Video RAM 128 MB (Unless using shared main memory)
Operating System Mac OS 10.5
Optical Drive DVD-RW/CD-RW Combo drive
Network Card 10/100
Wireless Apple extreme card
Monitor 13"
Warranty 3 years
   
Laptops - Windows Systems
CPU AMD Turion X2
Or
Intel Core 2 Duo
Speed AMD - 2.0 GHz/Intel - 2.0 GHz
Memory 2 GB
Video RAM 256 (unless using shared main memory)
Operating System Windows XP Professional/Windows Vista Business
Optical Drive CD-RW/DVD-RW Combo Drive
Network Card 10/100
Wireless 802.11 b/g
Monitor 14.1"
Warranty 3 years
Mobile computer labs (aka Computers On Wheels or COWS) will follow the standards as specified in the laptop standards section.
  • Donated equipment will not be accepted by YISD unless it meets all minimum standards.
Revised June 02, 2008
Back to top

Printer

Minimum Hardware Standards

While initially cheaper, inkjet printers no longer offer significant cost savings over laser printers. Laser printers offer a greater printing duty cycle, longer life, easier to maintain and longer lasting ink. The greater printing capability of laser printers also makes them more appropriate for classroom networks.

Black and White Printers Color Printers
 :
For 1 to 5 Computers
Print Speed 10 - 15 ppm
Monthly volume 3500 min.
Print Quality 600 dpi
Paper Tray Capacity 150 pages
Paper Size Legal to index card
Envelope Capable Required
Memory 8 mb min.
Connectivity USB
Compatibility Mac and Windows
Duplex Capable Optional
Postscript Required for JD Edwards.
Capability to manage remotely
   
   
   
For 1 to 5 Computers
Print Speed, BW 15 ppm
Print Speed, Color 4 ppm
Monthly volume 25,000 min.
Print Quality, BW 600 dpi
Print Quality, Color 600 dpi
Paper Tray Capacity 125 pages
Paper Size Legal to index card
Envelope Capable Required
Memory 16 mb
Connectivity USB
Compatibility Mac and Windows
Duplex Capable Optional
Postscript Required for JD Edwards.
Capability to manage remotely
Revised December 9, 2004
  • Donated equipment will not be accepted by YISD unless it meets all minimum standards.
Back to top
For 6 to 10 Computers
Print Speed 20 ppm
Monthly volume 8000 min.
Print Quality 1200 dpi
Paper Tray Capacity 200 pages
Paper Size Legal to index card
Envelope Capable Required
Memory 16 min.
Memory Slots 1 min.
Print Lang. PCL 6
Fonts True Type and PostScript
Connectivity Network capability and USB ready
Compatibility Mac and Windows
Duplex Capable Optional
Postscript required for JD Edwards.
Capability to manage remotely.
   
   
   
For 6 to 10 Computers
Print Speed, BW 15 ppm
Print Speed, Color 4 ppm
Monthly volume 25,000 min.
Print Quality, BW 1200 dpi
Print Quality, Color 600 dpi
Paper Trays two
Paper Tray Capacity 250 pages
Paper Size Legal to index card
Envelope Capable Required
Memory 64 mb
Memory Slots Two min.
Print Lang. PCL 6
Fonts True Type and PostScript
Connectivity Network capable and USB ready
Compatibility Mac and Windows
Duplex Capable Optional
Postscript required for JD Edwards.
Capability to manage remotely.
Revised December 9, 2004
  • Donated equipment will not be accepted by YISD unless it meets all minimum standards.
Back to top


 :
For 11 to 20 Computers
Print Speed 25 ppm
Monthly volume 40,000 min.
Print Quality 1200 dpi
Paper Trays Two
Paper Tray Capacity 350 pages
Paper Size Legal to index card
Envelope Capable Required
Memory 48 MB
Memory Slots Two
Print Lang. PCL 6
Fonts True Type and PostScript
Connectivity Ethernet ready and USB ready, Firewall Optional
Compatibility Mac and Windows
Duplex Capable Optional
Postscript required for JD Edwards. Capability to manage remotely.
   
   
For 11 to 20 Computers
Print Speed, BW 12 ppm
Print Speed, Color 12 ppm
Monthly volume 40,000 min.
Print Quality, BW 1200 dpi
Print Quality, Color 600 dpi
Paper Trays Two
Paper Tray Capacity 350 pages
Paper Size Legal to index card
Envelope Capable Required
Memory 64 MB
Memory Slots Two
Connectivity Ethernet ready and USB ready, Firewall Optional
Fonts True Type and PostScript
Compatibility Mac and Windows
Duplex Capable Optional
Postscript required for JD Edwards. Capability to manage remotely.
Revised December 9, 2004
  • Donated equipment will not be accepted by YISD unless it meets all minimum standards.
Back to top
 :
For 21 or more Computers
Print Speed 35 ppm
Monthly volume 130,000 min.
Print Quality 1200 dpi
Paper Trays Two
Paper Tray Capacity 500 pages
Paper Size Legal to index card
Envelope Capable Required
Memory 64 mb
Memory Slots Two
Print Lang. PCL 6
Fonts True Type and PostScript
Connectivity Ethernet ready and USB ready, Firewall Optional
Compatibility Mac and Windows
Duplex Capable Optional
Postscript required for JD Edwards. Capability to manage remotely.
   
   
   
For 21 or more Computers
Print Speed, BW 16 ppm
Print Speed, Color 16 ppm
Monthly volume 50,000 min.
Print Quality, BW 1200 dpi
Print Quality, Color 600 dpi
Paper Trays Two
Paper Tray Capacity 350 pages
Paper Size Legal to index card
Envelope Capable Required
Memory 64 mb
Memory Slots Two
Print Lang PCL 6
Fonts True Type and PostScript
Connectivity Ethernet ready and USB ready, Firewall Optional
Compatibility Mac and Windows
Duplex Capable Optional
Postscript required for JD Edwards. Capability to manage remotely.
  • Donated equipment will not be accepted by YISD unless it meets all minimum standards.
Revised December 9, 2004
Back to top

Revised December 9, 2004
Back to top

Timeline for Technology Hardware and Acquisition Standards
Revised December 9, 2004
Back to top