• Welcome to the Facilities Rental Page 
     Please call for an appointment.


    Board Policy GKD (Local) permits public use of school facilities by non-school groups for educational, recreational, civic, or social activities when these activities do not conflict with school use or Board Policy. Non-school groups are organizations other than school-sponsored groups (e.g., student clubs, school teams) and school support groups (e.g., PTAs, booster clubs).

    Ysleta Independent School District welcomes the use of District facilities by non-school organizations. However, such use of District facilities shall not be permitted when it interferes with the education programs of any campus or District-scheduled events - including facility maintenance and/or repair projects. All decisions regarding the use of the District facilities are made keeping this in mind.

    Ysleta ISD is a tax-supported, non-profit organization established to serve the students and youth residing within the boundaries of the District. See GKD Regulation and GKD Local policy for further information.

     

    ACAC (Central Office) Procedures, 915-434-0285 or acacrentals@yisd.net

    1. Non-school organizations requesting use of ACAC (Central Office) facilities must contact the Purchasing Department at least three weeks prior to the date of the event.
    2. Purchasing Department will advise if the requested date and facilities are available and confirm all fees necessary to support the facility use request.
    3. Purchasing will prepare a written quote and email to the non-school organization for review/approval.
    4. If non-school organization agrees to fees, ACAC designee will prepare the Facility Rental Request Form and Facility Use Agreement and email to the non-school organization for signature.
    5. Non-school organization will sign the Facility Rental Request Form and Facility Use Agreement and submit to the Purchasing Department along with a copy of the non-school organization's certificate of insurance.
    6. Purchasing Department will counter-sign and contact the non-school organization to make arrangements for payment.
    7. Payment methods include cash, check or credit card.
    8. Credit card payments can be made over the phone. Contact Accounting Department cashiers at 915-434-0253.

    Campus Procedures, contact campus directly

    1. Non-school organizations requesting use of campus facilities must contact the campus principal or designee at least three weeks prior to the date of the event.
    2. Campus principal or designee will advise if the requested date and facilities are available and confirm all fees necessary to support the facility use request.
    3. Campus principal or designee will prepare a written quote and email to the non-school organization for review/approval.
    4. If non-school organization agrees to fees, campus principal or designee will prepare the Facility Rental Request Form and Facility Use Agreement and email to the non-school organization for signature.
    5. Non-school oganization will sign the Facility Rental Request Form and Facility Use Agreement and submit to the campus along with a copy of the non-school organization's certificate of insurance.
    6. Campus principal or designee will counter-sign and contact the non-school organization to make arrangements for payment.
    7. Payment method includes check. Cash and card will not be accepted at the campus.
    8. Credit card payments can be made over the phone. Contact Accounting Department cashiers at 915-434-0253.
    9. For District employees, select the Facility Rentals link, on Sharepoint, for more information. 
    10. During the COVID-19 pandemic, all requestors should provide with their application a copy of the COVID-19 safety protocols they intend to use with their attendees. 
  • INFORMATION

    For information regarding rental of a District facility at ACAC (Central Office), please contact Facility Rentals at 915-434-0285 or acacrentals@yisd.net.

    If requesting use of a campus facility, contact the campus principal or designee directly. 

    For District employees, select the Facility Rentals link, on Sharepoint, for appropriate documentation. 

     

  • FAQs

    Q: Who will complete the paperwork for a campus reservation?

    A: The campus designee will complete all required documentation about the reservation.

    Q: Documentation required for the rental of a District facility?

    A: Facility Rental Request Form, Facility Use Agreement, and certificate of insurance.

    Q: What type of insurance is required?

    A: The licensee will provide evidence of general liability coverage for $1,000,000.00 combined single limit and $2,000,000.00 general aggregate for bodily injury and property damage, or such additional amounts as Licensor may require in its sole and absolute discretion.

    Q: Who will approve the paperwork and collect payment once the licensee has signed the documentation?

    A: Campus designee for campus reservations. If utilizing ACAC, Purchasing will contact the licensee to finalize the paperwork and acquire payment.

    Q: Do school clubs, parent-teacher organizations (PTOs), parent-teacher associations (PTAs), or booster clubs pay fees?

    A: Facility rental fees would not be assessed, but custodial and/or security fees may apply.

    Q: Are rental fees charged when public meetings rent?

    A: Rental fees would not be assessed when district buildings hold public meetings sponsored by federal, state, or local governmental agencies; however, custodial and/or security fees may apply.

    Q: What is the capacity for each room at YISD central office?

    A:  Go to the Purchasing SharePoint under the Facility Rental link.

    Q: Do non-profit organizations pay any fees?

    A:  Yes, non-profit organizations would pay all applicable fees (i.e., rental fees, custodial, security, paper fees, etc.).

    Q: Who can fundraise on District property?

    A:  The District supports its student clubs, booster, and support organizations by allowing them the first right to sell concessions at events held in District facilities. When an organization requesting non-school use proposes to have sales/concessions at its Event, the campus designee or Administrative and Cultural Arts Center (ACAC) designee will first offer the concessions opportunity to one or more school groups. If no school group accepts the opportunity, the organization will operate its concessions. Suppose the organization contracts with an outside party to operate the concessions. In that case, the campus or ACAC may collect a percentage determined by the campus or ACAC designee of net profit from sales/ concessions for the Event.