Facility Rentals

  • Welcome to the Facilities Rental Page
     915-434-0285
    facilityrentals@yisd.net  

      Please call for an appointment.


    Board Policy GKD (Local) permits public use of school facilities by non-school groups for educational, recreational, civic, or social activities when these activities do not conflict with school use or Board Policy. Non-school groups are organizations other than school-sponsored groups (e.g., student clubs, school teams) and school support groups (e.g., PTAs, booster clubs).

    Ysleta Independent School District welcomes the use of District facilities by non-school organizations. However, such use of District facilities shall not be permitted when it interferes with the education programs of any campus or District-scheduled events - including facility maintenance and/or repair projects. All decisions regarding the use of the District facilities are made keeping this in mind.

    Ysleta ISD is a tax-supported, non-profit organization established to serve the students and youth residing within the boundaries of the District. See GKD Regulation and GKD Local policy for further information.

     

    ACAC (Central Office) Procedures

    1. Non-school organizations requesting use of ACAC (Central Office) facilities must contact the Purchasing Department at least three weeks prior to the date of the event.
    2. Purchasing Department will advise if the requested date and facilities are available and confirm all fees necessary to support the facility use request.
    3. Purchasing will prepare a written quote and email to the non-school organization for review/approval.
    4. If non-school organization agrees to fees, ACAC designee will prepare the Facility Rental Request Form and Facility Use Agreement and email to the non-school organization for signature.
    5. Non-school organization will sign the Facility Rental Request Form and Facility Use Agreement and submit to the Purchasing Department along with a copy of the non-school organization's certificate of insurance.
    6. Purchasing Department will counter-sign and contact the non-school organization to make arrangements for payment.
    7. Payment methods include cash, check or credit card.
    8. Credit card payments can be made over the phone. Contact Accounting Department cashiers at 915-434-0253.

     

    Campus Procedures

    1. Non-school organizations requesting use of campus facilities must contact the campus principal or designee at least three weeks prior to the date of the event.
    2. Campus principal or designee will advise if the requested date and facilities are available and conform all fees necessary to support the facility use request.
    3. Campus principal or designee will prepare a written quote and email to the non-school organization for review/approval.
    4. If non-school organization agrees to fees, campus principal or designee will prepare the Facility Rental Request Form and Facility Use Agreement and email to the non-school organization for signature.
    5. Non-school organization will sign the Facility Rental Request Form and Facility Use Agreement and submit to the campus along with a copy of the non-school organization's certificate of insurance.
    6. Campus principal or designee will counter-sign and contact the non-school organization to make arrangements for payment.
    7. Payment method includes check. Cash and card will not be accepted at the campus.
    8. Credit card payments can be made over the phone. Contact Accounting Department cashiers at 915-434-0253.

     

Information

FAQs

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    Q: Do school clubs, parent teacher organizations (PTOs), parent teacher associations (PTAs) or booster clubs pay fees?

    A: Facility rental fees would not be assessed but custodial, security, etc. may apply.

    Q: Are rental fees charged when public meetings are held?

    A: Rental fees would not be assessed when District facilities are used for public meetings sponsored by federal, local or state governmental agencies. However custodial, security, etc. may apply.

    Q: Do non-profit organizations pay any type of fees?

    A: Yes, non-profit organizations would pay all applicable fees (i.e. rental fees, custodial, security, etc.).

    Q: Who can fundraise on District property?

    A: The District supports its student clubs, booster and support organizations by allowing them first right to sell concessions at events held in District facilities.  When an organization requesting non-school use proposes to have sales/concessions at its   event, the campus designee or Administrative and Cultural Arts Center (ACAC) designee will first offer the concessions opportunity to one or more school groups.  If no school group accepts the opportunity, the organization will be allowed to operate its own concessions.  If the organization contracts with an outside party to operate the concessions, then the campus or ACAC may collect a percentage to be determined by campus or ACAC designee, of net profit from sales/ concessions for the event.